Lot Submission & Evaluation
How can I submit multiple (bulk) items at once?


We provide an online Bulk submission tool that allows you to submit as many lots as you wish from the same category using a single CSV file.
A ‘.csv’ file (Comma Separated Values) is a text-only format that can be converted into an EXCEL or Google spreadsheet and that is used for exporting and importing data into database software.

Any of our sellers can use the Bulk submission tool although it is specifically aimed at sellers who submit multiple lots in the same category per week. We also notice that it works best with sellers who can auto-generate CSV files of their items using one or more of the following methods:


  • 3rd party tools/data feed managers such as Channable, DataFeedWatch, DiamTrade etc.
  • Online eCommerce shops/stores such as Shopify, Magento etc.
  • ERP or any custom in-house software solutions

 
Where do I find the tool?
Simply follow this link

How does it work?
Each category (e.g. Antiques, Watches, Stamps) has a specific individual CSV template to fill all lot data and an accompanying dictionary. The dictionary contains all the possible values that you can choose from, helping you fill in each column of your CSV file accurately.

Simply click here, making sure you are signed in. Download your category specific template and dictionary. Please make sure that you’re selecting the correct category template before entering your lot’s information. Start adding lot details from row 2 onwards, and make sure to keep the title row intact. Optionally you can create a lot manually to see what should be filled in in each column. Below you’ll find an explanation of the different sets of information provided in the CSV.


Upload your filled CSV file. Once you have filled in all the required information about your lots in the file, you can upload it. Depending on the number of lots in the CSV file, the time taken to load and process your lots could vary. If we receive a lot of files at the same time, it may take up to an hour to process the file. 


Check if your lots were successfully processed. To check if the file has finished being processed, you can refresh the page. Alternatively, we will send you a confirmation email once all the lots have been processed. All successful lots will be automatically submitted to our experts for review and you do not need to do anything more.


Check lots that contain errors. Any lots that contain errors will be sent back to you for correction. Simply download the error file that will now contain an additional column at the end stating the exact errors. Once you’ve made the corrections, upload the corrected error file again. You don't need to delete the last column. In both the above cases, we will send you an email about the status of your lots.


Monitor the progress of your lots. Once all lots have been successfully submitted, you can monitor the progress of your lots in your ‘Offered lots’ overview.

 

What are the sets of information in the CSV?


  • External Reference Number (optional)    
    You can use the column ‘External Reference Number’ to add a reference label to your lot. This will only be visible to you and can be used for internal reference. The label will be visible and searchable on your offered lots page and orders overview.
  • External Reference Colour (optional)
    You can use the column ‘External Reference Colour’ to add a colour to your lot. This will only be visible to you and can be used for internal reference. The label will be visible and searchable on your offered lots page and orders overview.
  • Auction Type
    This is the auction name. Please refer to the accompanying dictionary for the correct name - Title (auto-generated) & Subtitle (auto-generated)
    Please leave this column empty. Our system will automatically create a title and subtitle for your lots based on the lot details you’ve filled in (you can recognise these columns by the ‘D:’ in the column name).
  • Language
    The language you’re using to provide the lot details.
  • Description
    A description of the lot you’re selling. Please refer to our Category guidelines for tips on how to write a good description.
  • Public photo URL
    The public URL where all photos applicable to the lot are stored. Refer to the FAQ ‘How do I prepare my images?’ for more information. Share public links of all photos applicable to a lot and separate them by a semicolon (‘;’).
  • Estimated lot value
    An estimation of how much you think your lot is worth. If you don’t know, take a guess. The value is only seen by our experts when reviewing your lot, not by bidders. If your lot is worth more than €200, you can add an optional reserve price to it.
  • Reserve price (optional)    
    The minimum price that you’re willing to sell your lot for, set in consultation with our experts. If the reserve price is not reached by the time the auction ends, the lot will not be sold and you’ll have the opportunity to re-offer the lot for auction or offer the lot to the highest bidder.
  • Start bidding from the reserve price (optional)
    For lots that have an estimated value of €200 or more, you can choose for the bidding to start from the reserve price or at 60% of the reserve price instead of €1. This reserve price is set in consultation with an expert before the lot is approved for auction. Fill in ‘yes’ if you want the bidding to start from the reserve price.
  • Pick up (optional)
    Fill in ‘yes’ if you want the buyer to pick up the lot. Otherwise you can leave the cell blank.
  • Shipping costs - Netherlands (optional)    
    Fill in the costs for shipping this lot. Please refer to this FAQ for more information.
  • Shipping costs - Europe (optional)    
    Fill in the costs for shipping this lot. Please refer to this FAQ for more information.
  • Shipping costs - Rest of World (optional)    
    Fill in the costs for shipping this lot. Please refer to this FAQ for more information.
  • Message to Expert (optional)
    You can use this column to leave a message for the expert.





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